Administration Assistant

Working on behalf of a Local Authority, Aatom Recruitment has an opportunity for Administration Assistant on a 1 month contract with a possibility of an extension.

This position will be a total of 36 hours per week, with hours from 09:00am – 17:30pm.

Job Purpose:

To undertake a range of administrative duties that support teams within the departments in line with corporate, departmental and team requirements to ensure a high quality, customer-focused and value-for-money administrative service.

Job Specific Accountabilities:

• To maintain accurate and administrative systems including electronic and manual information management systems; to arrange for the destruction of confidential materials and to the move to new ways of working as part of the Accommodation strategy through the weeding and preparation of paper records.
• To arrange the procurement of goods and services (such as stationery, catering and IT equipment), undertaking associated financial transactions and acting as the liaison point with IT, Facilities and suppliers to ensure that services have the necessary equipment and tools to carry out their functions.
• To provide telephone cover as required for people contacting the service, resolving enquiries where possible, directing callers and responding appropriately in line with corporate customer care standards.
• To handle incoming and outgoing mail, including any associated logging and scanning, and distribute items to services. Arrange regular courier services to ensure that confidential and time sensitive materials are delivered efficiently.
• To assist with booking and setting up of internal and external meeting rooms and venues for complex meetings, directing guests and arranging IT and refreshments as required.
• To maintain an asset register of pooled IT equipment and administer the logging of and distribution of the resource.
• To collate hard copy and electronic literature and service information such as structure charts.
• This post demands a high level of flexibility, a positive attitude and ability to adapt to changes due to service needs.
• This post is office based and the post holder may be expected to work at any LB Camden site and to provide cover for similar roles as directed.
• There are no routine physical demands on the job that are beyond normal experience of day-to-day office tasks (e.g. minor lifting and handling such as small packages / boxes within recognised Health and Safety limits).
• The post holder will have regular direct working relationships with staff across the departments at all levels.

Knowledge, Qualifications and Experience:

• High level of literacy and numeracy.
• Proficient in the use of Microsoft Office programmes (Word, Excel and PowerPoint) and an ability to learn new ICT systems quickly.
• Experience of working in a business administration environment.

To get more information about this role and how to apply please contact Simon.