Facilities Officer (SC6)

Working on behalf of a Local Authority, Aatom Recruitment has an opportunity for Facilities Officer (SC6) on a 3 month contract with a possibility of an extension.

This position will be a total of 35 hours per week, with hours from 09:00am – 17:00pm.

Job Purpose:

The aim of a Facilities Officer is to provide effective and efficient support of facilities and premises services and to assist in generating a welcoming atmosphere in the council buildings.

The Facilities Officer will contribute to the facilities team or any other services that are relevant for the realisation of Islington Council vision, values and strategic aims in the delivery services, to support the Management on corporate issues as relevant to the post.

The post holder will be required to undertake generic duties for multi-site practices; this will include shift working in line with business operating hours to each site.

Job Specific Accountabilities:

• Responsible for the on-line booking service in setting up rooms and media equipment, deliver refreshments, removal and safe-keeping of such equipment.
• Ensure all meeting rooms are clean and tidy at all times and ready for use.
• To carry out twice daily building inspections ensuring that all reports/faults in the fabric of the building, including any plant and machinery, health and safety inspection issues are reported accordingly to the Facilities Manager immediately.
• Create any relevant works orders required and dealing as directed with internal/external contractors and reporting back to the Assistant Facilities Manager or the Facilities Manager on duty.
• Issue and monitor repair work orders allocated by the Facilities Manager and report back weekly on any progress made.
• Assisting in financial matters involving the procurement of goods, services and the payment for goods and service while providing support as directed by the facilities Manager, this will include the use of computer related systems to assist in monitoring and maintaining effective records the above support financial systems.
• Carrying out and maintaining effective and efficient purchase systems in line with council policy, to be responsible for ordering, controlling, issuing and delivering office stationary/equipment and any other goods or services as appropriate, in line with the purchasing control system (Cedar.)
• Assist in the facilities management of premises in relation to maintenance, security, locking buildings and setting alarms, cleaning, repairs, reception based services and maintenance of relevant car parks, including the energy management process within the building in carrying out and enforcing energy reduction guidelines.

Knowledge, Qualifications and Experience:

• Experience of providing support and work alongside other facilities staff to ensure a smooth and safe running of the work undertaken, including own participation in all Facilities tasks, including working after normal working hours and during weekend and participating in all driving duties as relevant to the post and the duties of the Facilities team.
• Ability to use computer related systems to assist in monitoring and maintaining effective records of the above to support financial systems.
• Ability to assist in the receipt, sorting, delivery, collection and preparation for the despatch internal and external mail to, from and within the premises using vehicles and machinery as appropriate, including library book delivery services, and the delivery and collection of any goods and chattels as directed by the Facilities Manager.
• Experience of using and assisting others in the use of computer related systems to perform relevant tasks associated with inputting and extracting date and carry out duties in the most efficient manner.
• Ability to use new technology responsibly, ensuring that duties are undertaken with due regard and compliance within the date protection act and other legislation.
• Experience of proving support services to the Mayoral Office, Elections Team and other key service areas.
• Ability to maintain and support the use of MFD copiers on site and report repairs accordingly.
• Ability to be flexible in working outside standard operational hours such as weekends on occasions to help facilitate areas of the service remit i.e. building works etc.

To get more information about this role and how to apply please contact Anisha.