HR Support Officer

Working on behalf of a Local Authority, Aatom Recruitment has an opportunity for HR Support Officer on a 3 month contract with a possibility of an extension.

This position will be a total of 35 hours per week, with hours from 09:00am – 17:00pm.

Job Purpose:

The HR Support Officer helps deliver THH’s People Strategy by providing day-to-day transactional services to our employees and managers and running cyclical/routine HR initiatives in order to ensure a great employee and line manager service experience at every stage of the employment life cycle, from prospective candidate through to ex-employee.

Job Specific Accountabilities:

• Ensure effective recruitment through working with candidates, hiring managers and HR colleagues throughout the recruitment process, from recruitment authorisation to the issuing of new starter documentation, to ensure smooth and effective processing of campaigns.
• Ensure that the HR service complies with recruitment practices, including DBS checks, right-to-work requirement, medical, reference and other compliance checks as required.
• Administer the onboarding process for new employees, ensuring such documentation as offer letters and contracts are produced in a timely and accurate manner, and delivering day one inductions for new starters.
• Ensure all payroll instructions are prepared and submitted to the Payroll service according to agreed timescales (including maternity/paternity, jury service, salary sacrifice and loan applications), maintaining a high focus on accuracy.
• Ensure that all HR ICT systems accurately reflect current staff and their terms and conditions.
• Maintain accurate and up-to-date electronic employee records, ensuring compliance with data protection legislation.
• Deliver cyclical/routine HR projects, such as annual Declaration of Interest checks, renewal of time-limited permissions to work, triennial DBS checks and other governance-related activities.
• Support the delivery of the wider employee benefits and reward offer and other employee engagement initiatives.
• Provide a high-quality response to staff, manager and candidate queries via the HR inbox through efficient, accurate and timely handling and processing, reporting observed trends to HR colleagues.
• Provide administrative support to the People Services function through maintaining accurate payroll and HR data (including providing management reports as necessary), the processing of invoices and supplier forms, the administration of training events, support with the development of training materials, and assignment of curricula to staff.
• Provide administrative support to HR colleagues in respect of employee relations casework, assisting with notetaking, preparing correspondence, setting up and arranging meetings as directed.
• Participate effectively as part of the People Services team, working together to share knowledge and continuously improve the service, and offering, soliciting and acting on feedback to and from colleagues, both at and between team meetings.
• Participate in 1:1 meetings and performance appraisals, taking proactive responsibility for own professional development.

Knowledge, Qualifications and Experience:

• A minimum of 5 GCSEs, or equivalent, at Grade 9-4 (A* to C) including English and Maths
• CIPD Level 3 qualification, or experience and understanding that can be demonstrated as conferring the same level of expertise.
• Experience of providing generalist, customer-focused HR administrative support services such as payroll, benefits and/or recruitment, including use of HR/workforce management IT systems.
• Knowledge and understanding of basic employment law and experience of practical application in the workplace.
• Experience of using and maintaining HR databases and systems such as Resource Link or similar
• Good knowledge of HR best practice and how it applies to the workplace
• Intermediate ICT skills including use of Microsoft Word, Excel and Outlook.
• Good numeracy skills and able to establish, maintain and update data accurately.
• Ability to work with confidential and sensitive data in line with Data Protection regulations
• Methodical approach to work, with the ability to prioritise under pressure to meet deadlines.
• Ability to develop and maintain a professional HR knowledge and deploy this to contribute to the development of HR services at THH.
• Ability to work efficiently and accurately under own initiative, with good attention to detail.

To get more information about this role and how to apply please contact Lisa.