Procurement Officer

Working on behalf of a Local Authority, Aatom Recruitment has an opportunity for a Procurement Officer on a 2 month’s contract with a possibility of an extension.

Full time: 36 hours

Hybrid Working in line with business requirements.

Role Purpose:
The post holder will use the Council’s agreed procurement mechanisms to commission work as required by the operational teams in the Property Management division. This will involve working with the Commercial Project Manager, consulting with the staff wishing to procure and other stakeholders, as well as the Corporate Procurement team. The post holder will administer the systems used to monitor procurement activity and ensure contract awards are compliant with the Council’s governance frameworks.

Example outcomes or objectives that this role will deliver:

• Receive and log procurement request from operational teams.
• Work with the Commercial Project Manager, the operational teams, and Corporate Procurement to agree the appropriate procurement mechanism to be used.
• Work with operational teams to ensure the appropriate documentation is available to enable work commissions to be placed on the procurement portal relevant for the chosen procurement method.
• Monitor activity on the portal against the commission, getting information from operational teams, and other relevant Council staff, where clarifications from potential contractors are requested.
• Ensure appropriate actions are taken when the procurement exercise comes to a close, ensuring appropriate documentation is prepared and sent to successful and unsuccessful contractors and ensuring appropriate logs are updated.
• Act as the co-ordination point between Procurement Hub, Legal Services, Human Resources, Repairs and Improvements and other colleagues to ensure all appropriate workflows for a procurement exercise are logged and monitored and are in compliance with the Council’s governance frameworks.
• Provide governance support for on-going contracts, e.g. facilitation of project core group meetings.
• Maintain the suite of contract administration tools available for the Property Management Division and their operation through SharePoint.
• Act as facilitator where operational staff are unsure of the appropriate documentation required and need assistance to gather the data required for their particular procurement activity.

People Management Responsibilities:

The post holder will not have direct reports.

Relationships:

• Work closely with all operational staff, across the Property Management Division at all levels, who need to undertake procurement activities
• Produce information on procurement activity and performance for the Property Management division senior management team
• Produce information on procurement activity for residents and DMC chairs, leaseholder forum representatives and bodies such as the Association of Street Properties
• Work with contractor and consultant representatives at all levels
• Work closely with Corporate Procurement

Work Environment:

The post holder will be required to facilitate workshops, attend site visits and visits to other organisations as required.

Technical Knowledge and Experience:

An understanding of the following is required:

• Basic building maintenance terminology
• Procurement processes and the Council’s procurement governance framework in particular
• Be able to work with a wide range of staff at all levels to understand and facilitate the procurement exercise they wish to undertake
• Use of systems to administer and monitor procurement activity

To get more information about this role and how to apply please contact Anisha.