Leadership Support Assistant

Working on behalf of a Local Authority, Aatom Recruitment has an exciting opportunity for a Leadership Support Assistant on a 6 months contract with the possibility of extension.

Job Purpose:

To provide professional support to the Directors and Heads of Service, providing a proactive and efficient personal administrative support service. To contribute to embedding a ‘One Leadership Support Team’ approach, to provide high quality support in response to the needs of the Leadership Support Office.

Main duties and responsibilities:

• To ensure co-ordination of effective leadership support for key internal and external meetings with the Director and/or Heads of Service, including agenda and forward planning, recording concise action-oriented notes if appropriate, and monitoring delivery of actions.
• To organise and prepare documents, correspondence and reports requiring the integration of multiple office technology and software applications, with limited direction.
• To provide and obtain information from senior managers or outside representatives including members. To communicate and/or coordinate the manager’s instructions with various individuals and/or departments, tracking this and progress chasing as required.
• To undertake research, gathering, summarising, and analysing data, to assist the Director and/or Heads of Service in the preparation and presentation of briefings and reports.
• To undertake lower level project work as required, effectively coordinating activity and maintaining project documentation and as required by the Directors and/or Heads of Service.
• To use own initiative to problem-solve and to resolve ‘live’ issues as appropriate.
• To review, revise, develop and manage departmental administrative process and procedures to organise and expedite the flow of administrative work through the directorate.
• To manage diaries, scheduling appointments and arranging meetings, conferences and travel, working in cooperation with the wider Leadership Support Team and members of the department providing support to.

Requirements:

• A knowledge of national and local policies, drivers and legislation relevant to the principle duties and responsibilities of the post
• Knowledge of approaches to project management
• Knowledge of client’s decision making and consultation procedures
• An understanding of how employee engagement can drive service delivery changes.
• Ability to analyse and interpret data and information
• Ability to prioritise workloads and meet deadlines
• Good analytical skills with the ability to research
• IT skills and experience to include use of word processing, spreadsheets, databases, Outlook, project management tools and internet
• Experience of contributing to projects and the demonstration of excellent organisational skills, the ability to cope with pressure and meet multiple deadlines
• Understanding of corporate commitment to equality and diversity and excellence in performance with the ability to translate into practice for the team and partners
• Experience of collating, analysing and interpreting detailed information, and writing reports/briefing materials

If you are interested in taking this opportunity, please contact Inesa.