Executive Assistant

Working on behalf of a Local Authority, Aatom Recruitment has a new contract opportunity for an Executive Assistant.

Key responsibilities

* Providing first class, confidential and proactive support to the Director/ Service Director(s) to ensure members operate efficiently and effectively.
* Maintaining an in-depth overview of major issues as they arise and either deal with these personally, or bring matters to the attention of the Director/ Service Director(s) or the Executive Liaison Manager as appropriate
* Work with the Executive Liaison Manager to ensure that effective systems are in place to manage the Forward Plan and other events for reports to client’s meetings.
* To provide support and advice to authors on the requirements of the various decision making thresholds.
* To assist with the governance arrangements for the Director/ Service Director(s) and sub groups
* Act as “gatekeeper”, filtering all contact with the Director(s) /Service Director, exercising judgement with regard to whether matters require personal attention and the degree of urgency involved and re-routing where appropriate. This includes tactfully handling all cold calls, exercising consistently high standards of confidentiality, tact and diplomacy.
* Ensure the timely and confidential production of correspondence, reports and other documents required by the Director/Service Director(s) by whatever means (i.e. including dictation, audio tapes, notes etc.), ensuring that appropriate and available information technology is used to present these to the highest of standards.
* Making suitable meeting preparation, room bookings, verifying attendance, providing hospitality, setting up presentations and producing summaries for meetings.
* Manage all authorisation requests including but not limited to; Disclosure and Barring Service (DSB), Job Evaluations, payments and invoicing, Honorarium payments, Consultancy Business Cases, restructure proposals, Redundancy letters, managing the use of the electronic signatures. Maintaining confidentiality and GDPR of items at all times.

If this sounds good to you, please apply for immediate contact or call Inesa directly.